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Privacy Policy

Last Updated: 1/10/2026

1. Who We Are

VIRA Vocational College is a vocational training institution located in New Zealand. This Privacy Policy explains how we collect, use, store, and protect your personal data when you interact with our website, application forms, and student portal.                     

Data Controller: VIRA Vocational College, New Zealand                                                                

Contact Email: privacy@viravocationalcollege.com.                                                                            

WhatsApp: { new zealand number}                                                                                                        

VIRA Vocational College does not currently have a designated Data Protection Officer (DPO). For data protection inquiries, please contact us directly at privacy@viravocationalcollege.com.

2. What Personal Data We Collect

We collect the following categories of personal data depending on your interaction with us.                                                                                                                            

For all website visitors: IP address, browser type and version, pages visited and time spent on site, and referring website if you came from another site.                                         

For prospective students through the application form: Full name, date of birth, country of citizenship and residence, email address, phone number (WhatsApp), marital status and family information, previous education history and certificates, passport information, and motivation statement.                                                            

For job seekers through the application form: Full name, date of birth, country of citizenship and residence, email address, phone number (WhatsApp), current occupation and years of experience, CV including employment history and qualifications, and desired job in New Zealand.                                                                             

For enrolled students: All information provided during application, academic progress and grades, payment history and transaction records, and visa and immigration documents.

3. Why We Process Your Data

We process your personal data for the following purposes.                                                    

We process your application for admission under our legitimate interest. We communicate with you about your application under our legitimate interest. We process tuition payments in cryptocurrency under our legitimate interest. We assist with visa applications only when you have provided your consent. We match job seekers with employers under our legitimate interest. We maintain student records as a legal obligation. We improve our website and services under our legitimate interest.

4. How We Collect Your Data

We collect personal data in three ways.                                                                                  

Directly from you when you complete our online application forms, contact us via email or WhatsApp, or submit documents.                                                                                

Automatically when you visit our website through cookies and server logs.                            

From third parties only when required for visa processing, such as from the New Zealand Immigration authorities, and only with your consent.

5. How Long We Keep Your Data

We retain your personal data only as long as necessary for the purposes described above or as required by New Zealand law.                                                                                      

Unsuccessful applications are kept for 12 months after the decision. Successful student records are kept for 5 years after program completion for academic verification purposes. Job seeker profiles that were unsuccessful are kept for 6 months unless you request deletion earlier. Payment and transaction records are kept for 7 years for tax and accounting purposes. Website visitor logs are kept for 12 months and then anonymized.                                                                                                

Once the retention period expires, your data will be securely deleted or anonymized.

6. Who We Share Your Data With

We do not sell, rent, or trade your personal data. We only share your data with third parties when necessary for the following purposes.                                                                

For students, we provide admission letters and enrollment confirmations to the New Zealand Immigration authorities, only when you request visa assistance and with your consent.                                                                                                                                   

For job seekers, we share your application and CV with employers whose job postings you apply for, and only with your consent.                                                                 

For all users, we share transaction information with crypto payment processors limited to what is necessary to process your tuition payment.

We also share data with government authorities if required by law, subpoena, or court order. We use third-party services for website hosting, form processing, and data storage. These service providers are contractually bound to protect your data and use it only for the services they provide to us.

We do not transfer your personal data outside New Zealand unless specifically authorized by you, such as when you are applying from outside New Zealand. If data is transferred outside New Zealand, we ensure adequate safeguards are in place.

7. Your Rights Under GDPR

Under the General Data Protection Regulation (GDPR), you have the following rights regarding your personal data.                                                                                                 

You have the right to access your data, which means you can request a copy of all personal data we hold about you.                                                                                           

You have the right to rectification, which means you can correct inaccurate or incomplete data.                                                                                                                      

You have the right to erasure, also known as the right to be forgotten, which means you can request deletion of your data when it is no longer needed for the purposes for which it was collected.                                                                                                

You have the right to restrict processing, which means you can limit how we use your data while we verify its accuracy or the lawful basis for processing.                                         

You have the right to data portability, which means you can request your data in a structured, machine-readable format to transfer to another organization.                                

You have the right to object, which means you can object to processing based on legitimate interests, such as for marketing purposes.                                                             

You have the right to withdraw consent, which means if we rely on your consent for any processing, such as visa assistance, you can withdraw it at any time.                              

To exercise any of these rights, contact us at privacy@viravocationalcollege.com. We will respond to your request within 30 days as required by GDPR.

8. Cookies

Our website uses only essential cookies for functionality, such as to remember your session. We do not use marketing or profiling cookies. Essential cookies do not require your consent under GDPR.                                                                                     

You may disable cookies in your browser settings, but some parts of our website may not function properly.

9. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, destruction, or damage. These measures include secure HTTPS connections, limited staff access to personal data, regular security assessments, and encrypted data storage.                                                

However, no data transmission over the internet can be guaranteed as 100 percent secure. You share data at your own risk.

10. Children's Data

VIRA Vocational College admits students who are 18 years of age or older. We do not knowingly collect personal data from individuals under 18. If you believe we have inadvertently collected data from a minor, please contact us immediately.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The latest version will always be posted on this page with the "Last Updated" date at the top. We encourage you to review this page periodically.

12. Complaints

If you have concerns about how we handle your personal data, you have the right to lodge a complaint with the Office of the Privacy Commissioner (OPC) in New Zealand.

OPC's website is www.privacy.org.nz. Their email is enquiries@privacy.org.nz. Their phone number is +64 4 474 7590 or free call 0800 803 909 (within New Zealand).

We encourage you to contact us first at privacy@viravocationalcollege.com so we can address your concerns directly.

13. Contact Us

For any questions about this Privacy Policy or how we handle your personal data, contact us by email at privacy@viravocationalcollege.com, by WhatsApp at { new whatapp number}, or by mail at VIRA Vocational College, {new address from soon}.

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